Vendor Package - PEI Fibre Festival

Updated: June 5, 2023 – Information will be updated as required. Please check back regularly.

“Woolcome to the PEI Fibre Festival, where the fibre meets the shore!”

Congratulations on being selected as a vendor for the PEI Fibre Festival 2023, we are looking forward to having you! Please read and review information below for all the information you will need for the event.

Contact Information

Festival Coordinators:
Linda Lowther – The Lowther Group (linda@peifibrefestival.com)

Bob Andrews – The Lowther Group ([email protected])

*Emergency contact information will be shared with each vendor the week before the event.

Social Media Information

Please follow, like and share our information! The more the word spreads the bigger the event will be and the more successful all vendors will be.

Instagram: fibrefestival.pei
Facebook: fibrefestival.pei

Some suggested hashtags that we will be using for the event:
#woolewebethere
#peifibrefestival

Dates, Venue, Itinerary & Event Details

Dates: October 5th-7th

Venue:
The Delta & PEI Convention Centre
18 Queen Street
Charlottetown, PE C1A 4A1

Hotel Information:

There are a limited number of rooms blocked for vendors and guests at the Delta Hotels Prince Edward. If the Delta is booked, please check our other hotel partners:

Click to make your reservations with one of our hotel partners.

Hotel Partners – PEI Fibre Festival

Festival Hotel Partners:

Delta Hotels Prince Edward
The Arts Hotel
The Great George
The Holman Grand
The Hotel on Pownal
Rodd Charlottetown
Rodd Royalty

Itinerary:

Thursday, October 5
Vendor Set-up ~ 4pm-11pm
Workshops ~ 2pm-5pm
Sit, Sip & Stitch Lounge ~ 5:30pm-9:30pm

Friday, October 6
Vendor Set-up ~ 8am-9am

Marketplace ~ 9am-5pm
Rug Hooker Exhibition ~ 9am-5pm
Workshops ~ 9am-5pm
Sit, Sip & Stitch Lounge ~ 5:30pm-9:30pm
Book Signing ~ 5:30pm-6:30pm
The Harbour Hullabaloo ~ 7pm

Saturday, October 7
Vendor tear down after the market closes at 4pm.

There will be security each night.

Workshops:

Workshops will be running Thursday, Friday & Saturday. Workshop tickets and detailed schedule can be found here: Workshops & Lectures – PEI Fibre Festival

Sit, Sip & Stitch Lounge:

The upper mezzanine will be open Thursday and Friday evening as a gathering space for some social stitching with comfortable chairs. At 5pm the lounge will have a full-service cash bar. The lounge is not ticketed but limited seats will be available. Sample our signature cocktail the Purl & Swurl.

Entertainment:

Join us at our entertainment event:

Harbour Hullabaloo – The Hullabaloo will be held at the Trailside Café on Friday. Just a short 10-minute walk from the Delta hotel, this event will bring you songs, stories, and the heritage food of our Island. Celebrate with the multi-talented Pendergast family. For information and tickets, click here.

PEI Excursions:

While you are on Prince Edward Island, we suggest some sightseeing. We will have a suggested list of potential excursions and recommendations on our website to check out, for example:

Green Gables Heritage Place, Montgomery Park & Cavendish
Basin Head- Singing Sands Beach
Deep Sea Fishing
Golf
Lobster Suppers
Local Music Venues
Confederation Centre of the Arts
The Guild
The Confederation Bridge & Gateway Village

Exhibitors are asked to please not leave their booths unattended. There will be a vendor hospitality room and booth sitters available for breaks.
No outside food is allowed at the convention centre. Boxed lunches will be available for sale but must be ordered before the event (more on this later). These lunches will be delivered to each vendor during the market once selections are ordered.
Please see FAQ for some local recommendations for food & beverage in the area. You will be provided with a list of local restaurants within walking distance from the Fibre Festival.
Doors for the market floor will open at 9am sharp, both days. See the FAQ for the setup and teardown times.
Vendors are expected to have enough inventory to last two days at the marketplace. Please complete the Global Convention Services Form if you require delivery, storage, or extra booth equipment. Details and pricing are on the form. Download here.
Vendors are encouraged to bring an unreleased pattern, a one-of-a-kind colored fibre, or a special offering for the shoppers & fibre enthusiasts at the Fibre Festival.
Vendors are expected to make their booths presentable, fun and approachable for shoppers and for promotional pictures for future use. Vendors are encouraged to decorate and use display options that are visually appealing. Please contact us if you have any questions or need advice.

Vendor social media badge for download.

Participating vendors are listed on the Festival website: Marketplace – PEI Fibre Festival

Setup for Friday market starts on Thursday from 4pm-11pm. Friday morning the market will be open to vendors only from 8am-9am. Saturday morning inventory restock will happen from 8am-9am. Tear down will begin after the market closes on Saturday at 4pm. There will be security each night until the convention centre closes.

Vendors will have access to Wi-fi through the Delta_Conference network. Vendors will be provided the password to this network when they arrive to setup for the MarketPlace.

We encourage you to explore the PEI Fibre Trail: https://www.peifibretrail.com or https://peifibrefestival.com/pei-fibre-trail/

Your booth fee includes the following:

Booth space in either 8’ x 8’ or 6’ x 4’ increments.
8’ high white draped backwall and 8’ high white draped sidewalls.
One (1) 6’white skirted table.
Two (2) chairs.
Electrical, One (1) 110v, 15-amp, duplex outlet.

Please complete the Global Convention Services Form if you require delivery, storage, or extra booth equipment. Details and pricing are on the form. Download here.

GLOBAL CONVENTION SERVICES
[email protected]
Phone: 1-888-799-EXPO (3976)

Global Convention Services: You will need to pay Global Convention Services for any shipping/storage & display needs. The attached form from Global Convention Services has their payment options attached. Download here.

PEI Fibre Festival: You will need to pay the PEI Fibre Festival for vendor lunches. Payment options are by e-transfer to [email protected], via paypal at the same email address or by cheque payable to PEI Fibre Festival, 3130 Garfield Road, Belfast, PEI C0A 1A0.

The two coordinators will be on site all weekend to assist with anything you may need. We will also have an extensive team of volunteers. They will be wearing a PEI Fibre Festival Volunteer tags.

You may attend but it’s all first-come, first-served. These are all ticketed events. Tickets will be available online. Just remember, there always has to be someone at your booth and booth sitters are only available for short breaks.

Our partner company, Global Convention Services, offers shipping, delivery, storage, and display options for your items. Please see the attached file to make those arrangements directly with Ken. Download here.

Booth decor is very important for the overall look of the PEI Fibre Festival. We are expecting each vendor to create their own “shop” feeling, to make their booth inviting.

Our projection for this year is 2,000 people.

Yes, the Delta is accessible with a ramp and elevators. To get to the Convention Center you will have to take the ramp through the Delta main entrance and go right to the attached Convention Center.

The Delta offers underground parking for $19 + tax per day. There is very limited street parking in the area.

Unloading is done through Receiving at the back of the Delta. To get to the receiving area, drive down Great George Street towards Confederation Landing & Peakes Quay. Take a right at the roundabout and drive to the back of the Delta, to the receiving doors. Once you are there a member of the Delta team will help you unload your items on a trolley and take them to the Convention Centre.

The Convention Centre has a loading area out front of the main doors for short time parking. There is not a lot of space, so this is only to be used for small deliveries, 15 minutes max.

The Festival team will have an official photographer to capture pictures of the entire Festival, including Workshops, the Marketplace, and social activities. Please let us know if you do not want images of your booth included in future promotions.

PEI does not have Uber but there is a small ride sharing service called Kari. There are many cab companies such as: Yellow, Co-op & City Taxi. PEI cabs do not use meters, they have zones and know the route. They will gladly show you the pricing chart if you are unsure. We also have public transit; the routes and information can be found at: https://t3transit.ca.

The Delta Convention Centre is in the heart of downtown Charlottetown, right on the waterfront. Out front on the water you will see our 2023 sign, great for that perfect photo-op. On the North East side of the Convention Center, you have one of our marinas with Peakes Quay, a floating dock with great food, drinks, and some shopping. To the South West of the Convention Centre you will find Victoria Park a short walk away. There is a boardwalk with historic war time cannons, a large playing area for children, and Downtown’s only lighthouse.

PEI is known for agriculture and seafood. Try the best fish & chips, oysters on the half shell, and of course a lobster roll. We are also known for strawberries/blueberries, potatoes, Island beef, and fresh produce. Try one of our local beers, PEI has a number of great microbreweries.

The Fibre Festival team will be following up with vendors in the next few months with more information on:

Floorplan
Full itinerary
Direct phone numbers for event planners (1 week prior to event)
Ticket sale updates
Guest appearances
Vendors
And more!

Thank you for being a vendor at PEI Fibre Festival 2023!